You're in college and you have a question that you want to ask your professor, but you're not in class. You open your computer, laptop or even phone to send out the email, but you're stuck on how to start or even have to format it. Here are some tips to get you going!
1. Start with a Professional Salutation
Just like writing a letter, you have to put some type of greeting to start off your email. It can be as simple as putting "Good morning," "Good afternoon" and "Good Evening." Saying "Hi" or "Hello" should only be used for casual emails unless your professor sends you an email and it starts with that. Then, it will be safe to use any of those two words. Never start an email like you greet one of your friends.
2. Have a Clear Subject Line
You are not the only student sending this professor an email. Professors receive a million emails a day and will only have time to look at the subject line to see if they need to open it at that moment or if they can respond at a later time. The clearer your subject line is, the higher chance you have your email read and responded back accordingly.
3. Don't Forget Your Signature
Don't assume that your professor should know your email like the back of their hand. Every email you send out should include a signature so the recipient knows who you are and how to contact you. With Google you can set up your email to automatically have a signature you created.
4. Don't Use Humor
Humor does not translate well in emails. Messages can be misinterpreted by the other person and no one want that to happen. It can also be taken as sarcasm.
5. Don't Overuse Exclamation Points
Exclamation points do not translate well in business communications well, unless you know the professor extremely well and they are okay with the usage of the punctuation. Only one exclamation point, however, not a line of them.
6. Don't Show Emotions in Your Emails
Never send an angry email to your professor. If you are upset or irritated at a professor, write out how you feel on a piece a paper or save the email as a draft and come back to it when you are in a better mood.
7. Proofread Your Email Before Sending
If your email has any misspelled words and/or grammatical errors, you will be perceived as sloppy or careless. There are even professors out there who would not even bother to reply back to email. They would either tell that student the next time they seem him/her the answer to the question or reply back with the proper way of sending out an email.
Avoid that frightful email blunder by following these tips and tricks!
Lead Image Credit: Pexels